Where Is Mailings In Word Windows 7 Edition And

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The most common thing to mail-merge is the standard, annoying form letter, which you can then print and ship out.

Type the letter. Youre typing only the common parts of the letter, the text that doesnt change for each copy you print.

You dont have to type this info in ALL CAPS, but it allows you to easily find the text to be replaced or customized in your document.

So the following steps remove the fields you dont need in your document and replaces them with the fields your document requires.

The Customize Address List dialog box appears, displaying fields that Word assumes you need.

The dialog box closes, and the unnecessary field disappears.

Name the field to reflect the kind of information in it; for example, Shark Bite Location.

It should match up with the list of ALL CAPS fields in your document (if you chose to create them).

Dont worry if it doesnt you can add fields later, though it takes more time.

Type the information thats appropriate to each field: a name, a title, a favorite sushi spot, or planet of origin, for example.

After filling in the last field, you probably want to add another record.

When you press the Tab key on the last field in a record, a new record is automatically created and added on the next line.

The next step in your mail-merge agony is to stir the fields from the recipient list into the main document.

If you used ALL CAPS placeholders to insert fields in your document, you should be able to locate them easily.

The Insert Merge Field menu appears, displaying fields according to the recipient list associated with the main document.

For example, if youre replacing the text FIRST in your document with a First field, choose the First field from the Insert Merge Field menu.

The field is inserted into your document and replaces the ALL CAPS text.

Repeat Steps 23 through 25 as necessary to stick all fields into your document.

The most common destination for merged documents is the printer.

The Merge to Printer dialog box appears, from which you can choose records to print.

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Where Is Mailings In Word For Mac